Automated Records Management System
The automated records management system is the arms that will hold the business in its goal to a paperless office environment. From the acronym itself, the ARMS is that management process that will protect information and data to ensure that all the records and the files in the system database of the business organization is protected and easily accessed by users in the framework. In the shortest definition of the automated records management system, it is simply that process that is employed by the organization in the maintenance of records and files from the very moment that they arrive to the business or were created by the enterprise up to the period when they will be deemed ready for eradication and deletion from the archived or active databases. The records handled by the automated records management system may come in tangible forms that will be translated to digital formats with the use of the latest technologies in the market.
Five Areas for the Automated Records Management System
There are certain areas or processes that the automated records management system will affect in its inception to the business organization. For one thing, the system will work in the active records section. This will mean that it can give you access and help you manage the most current documents and data that the operations are handling. The second sector would be the data protection and vaulting, which is the area that will ensure all the files are properly filed and archived for record keeping purposes. In time, the next area and sector would be the determination of destruction of the documents in a secured manner that will ensure that all of the data from the files will still be kept secret and confidential. The other sections would be the records management area and the document management and imaging.
The Simplest Benefit of the Automated Records Management System
The automated records management system will give the business organization streamlined operations that will reduce paper based transactions to the bare minimum. Simply, the automated records management system is a method that will do all the filing and management of documents for you.